BCLA Director Information

Standing Committees

Elections

• Committee terms are two years; a year runs from July 1st through June 30th
• Nominations and elections take place in late spring of each year
• In the event that there are more nominees than open positions for a committee, an electronic election will be held. Voting shall be by simple majority of the members. All BCLA library staff members are eligible to vote. If nominees do not exceed the number of open positions, the nominated members will be automatically elected to the vacancies, as long as all other committee guidelines are met.
• Permission must be obtained from the nominee before their name is placed in nomination. The nomination period will run for a minimum of two weeks. The nominations must be submitted by the Member Library Director/Dean.
• See the BCLA Operating Guidelines for additional information
   

Administrative Issues - (AIC)

• Charge: Oversees the guidelines and application process for Professional Opportunities, facilitates election of Chair/Co-Chair of the BCLA Council, supports on-boarding of new ACA library directors, and coordinates BCLA services evaluation.
• Open to all BCLA member library Directors

Collection Development - (CDC)

• Charge: Evaluates and recommends titles to add to our shared ebook collection, identifies resource sharing opportunities and needs for research databases and establishes policies for collection development and resource sharing.
• Open to all BCLA member library staff

Professional Development - (PDC)

• Charge: Plans, promotes, and evaluates a program of professional development, including Professional Development Day, webinars, and regional trainings
• Open to all BCLA member library staff

Digital Library of Appalachia - (DLAC)

• Charge: Responsible for eliciting participant support, assisting with technical support, promotion of the DLA, and training.
• Open to all BCLA member library staff whose library participates in the DLA

Shared Catalog-Strategic Planning

• Charge Determine the overall direction that the Shared Catalog Group will take (vision), how the Group will follow that direction (goals/strategies), and what methods should be used to measure success of group activities (assessment)
• Open to all library directors whose library is a member of the Shared Catalog Group

Shared Catalog-Operations

• Charge: Development and maintenance of procedural manuals; research, recommend, and assist in implementation of products and features; research and recommend purchase of additional products to Strategic Planning Committee; identify training needs within group and make recommendation and/or assist in providing appropriate training opportunities
• Open to all library staff whose library is a member of the Shared Catalog Group
   

Instructions for uploading to BCLA Libguide

1. Naming Convention: Name this document in this format: AICYYYY[MON]DDminutes OR AICYYYY[MON]DDagenda . 
   Do not use spaces, underscores, or dashes. For example, the agenda of the January 20^th, 2024 meeting of the Administrative Issues Committee would have the file name: AIC2024JAN20minutes.
2. Save as PDF. Save the document as a .pdf file. Do not create a .pdf file by printing the document as a .pdf file. This could lose the accessibility formatting of the document. Instead, choose “Save” (or Save As…) under the “File” top menu tab. When the print interface pops up, save the file as a PDF file by choosing the PDF file format from the “Save as type” dropdown menu.
3. Upload to Shared Google Drive. After converting the file and checking for the correct file name format, upload the document into the Agendas & Minutes subfolder of the BCLA Administrative Issues Google drive folder. Once the document is loaded into the Google drive folder, copy the share link for the document.
4. Post to BCLA Libguide. Go to the ACA AIC Libguide page. At the bottom right of the page click “Login to LibApps.” At the bottom left of the “Meeting (Minutes & Agendas)” content box, click on the dropdown arrow of the “Add/Reorder” menu. Click “Link.” Name the document in whatever manner your committee has established. Paste in the link that you copied to the document from the BCLA shared Google drive. Add whatever other data or comments your committee has deemed necessary. Save.